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Attached are the instructions for uploading New-Hire data to the Alabama
Department of Industrial Relations (DIR) by an ASCII text file. ONCE
YOUR FORMAT HAS BEEN PROGRAMMED, IT MUST BE APPROVED BY THE DIR INFORMATION
SYSTEMS DIVISION PRIOR TO BEING USED TO UPLOAD NEW-HIRE DATA.
ASCII text files should be submitted twice a month, not less than twelve
(12) days and not more than sixteen (16) days apart.
Once your ASCII text file has been created, contact Computer Operation
Services for testing.
Questions regarding the upload of ASCII text files or testing contacts
should be directed to Ms. Paula Litton at (334) 242-8461 or Ms. Ramona
Jordan at (334)242-8463.
ASCII TEXT FILE REPORTING FORMAT
FOR ALABAMA NEW HIRE DATA
PUNCTUATION MARKS SHOULD NOT BE USED IN ANY FIELDS,
EXCEPT AS NOTED BELOW.
LOCATION |
FIELD |
LENGTH |
DESCRIPTION & REMARKS |
1-9 |
Social Security Number |
9 |
Employee's Social Security Number
(DO NOT INSERT HYPHENS) |
10-19 |
Account Number** |
10 |
Ten-digit DIR Tax Account Number
(DO NOT INSERT HYPHENS) |
20-25 |
Activity Date |
6 |
First day of work or date of job
refusal (MMDDYY)
NOTE: This date should be the first day the employee did or
would have physically reported to worked |
26 |
Indicator |
1 |
Enter "N" - New Hire
Enter "R" - Recall
Enter "W" - Work Refusal |
27-53 |
Employee's Name |
27 |
Last/First/Middle Initial(Insert
slashes as shown) |
54-83 |
Employee's Street Address |
30 |
Employee's Mailing Address |
84-103 |
Employee's City Name |
20 |
City Name of Employee's Address |
104-105 |
Employee's State Name |
2 |
State Name of Employee's Address |
106-114 |
Employee's ZIP + 4 ZIP Code |
9 |
Nine-Digit ZIP Code of Employee's
Address (If Last 4 Digits Are Unknown, Enter 0's)
(DO NOT INSERT HYPHEN) |
115-123 |
Employer's FEIN |
9 |
Nine-Digit Federal Identification Number (DO
NOT INSERT HYPHEN) |
124-143 |
Employer Name |
20 |
Employer's Name (Abbreviate
when possible) |
144-157 |
Employer Address |
14 |
Employer's Address (Abbreviate
when possible) |
158-168 |
Employer City |
11 |
Employer's City |
169-170 |
Employer State |
2 |
Employer's State |
171-175 |
Employer ZIP |
5 |
Employer's 5 digit Zip
Code |
176-200 |
Blanks |
25 |
In-House Use |
** DIR Unemployment Compensation Tax Account Number recorded in the
upper right corner of the UCCR4 and UC10R forms. If not applicable, enter
0's.
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